Are you worried about how to transfer Office 365 email to Gmail? There is always a solution to every problem, and here in this write-up, we’ll discuss the best solutions to your problem. We will mention here a manual method to backup Office 365 email to Gmail.
We have an automated tool that helps migrate Office 365 Email to Gmail. In this method, we will use the expert’s advised utility i.e. Office 365 Backup Tool. But before that let’s see the reasons to migrate Office 365 to Gmail.
Reasons to Save Office 365 Email to Gmail
There are various reasons why users want to change Office 365 email to Gmail. Some of the factors are given below:-
- Gmail is user-friendly, whereas Outlook 365 is more complex. Therefore, users need technical expertise to use it. Thus, some users prefer to access Microsoft 365 emails through Gmail.
- Office 365 mailboxes are designed specifically for corporate users. For home users, Gmail is the best option. Thus, some business users want to copy Microsoft 365 emails to Gmail accounts for outside use
- Microsoft 365 is costly compared to Gmail. While Gmail is available without any cost with 15 GB of cloud storage that’s why users want to change Office 365 email to Gmail.
Let’s move towards the manual methods to migrate Office 365 email to Gmail.
Procedure to Migrate Office 365 Email to Gmail Manually
Given below are the manual steps to transfer data from Office 365 email to Gmail using the manual method
- First, sign into your Gmail on your device.
- Then, click on the Gear icon.
- Choose Settings, and then click on the Accounts and Import section.
- Click on the Import Mail and Contacts option.
- Log in to your Office 365 account and then select Continue.
- Now enter your account password and change the Port ID to 995.
- Select the Import Mail option and the appropriate checkboxes.
- Press the Start Import button to initiate the process.
- Wait for the import to complete, then click Done.
- Your emails from Office 365 should now be in your Gmail account.
Drawbacks of Using Manual Methods
Manually exporting emails from Office 365 accounts to Gmail is not easy. The manual approach has a few drawbacks, as follows:
- Time-consuming: Migrating Office 365 to Gmail using manual methods is a very time-consuming process, especially for large organizations.
- High Risk of Data Loss: Manual migration usually occurs due to data loss and corruption due to users’ mistakes.
- Complexity: Manual migration is a complex task that requires technical knowledge and expertise to perform properly.
- Limited Features: Manual migration often lacks certain features such as mailbox synchronization and data mapping.
These are some factors that the expert does not favor regarding the manual method. There is another method to avoid the above issues. Let us discuss another automated method in the next phase.
Migrate Office 365 Email to Gmail Using Automated Tool
In the professional method, we will use a safe and effective utility to transfer Office 365 email to Gmail. The MailConverterTools Office 365 Backup Tool is the most effective option for backing up the complete Office 365 mailbox into several well-known email clients, including Gmail.
By using this method you can easily transfer Office 365 data to Gmail in bulk without facing any problems. The data remains unharmed throughout the migration process. Due to its user-friendly interface, it does not require any technical knowledge to use this tool. It is well-equipped with advanced features that make the process simple and easy. Additionally, the utility can effortlessly export Office 365 mailbox to PST, MBOX, PDF, CSV, EML, and other desired formats.
Migrate Office 365 Email to Gmail in Easy Steps
- Download and Install the Office 365 Backup Tool on your device.
- Click on the Backup button within the Backup/Restore interface and then press Next.
- Enter your Office 365 login details and press the Sign In button.
- Choose either Mailbox, In-place Archive, or Public folder from the Backup options.
- Also, check the box next to Mailbox User ID to select the user mailbox you wish to migrate. Click Next.
- In the preview section, choose the folders you would like to transfer and proceed by clicking Next.
- Choose Gmail as your destination email and sign in to your Gmail account.
- Utilize the tool’s built-in features such as date filters, duplicate removal, etc., for better accuracy.
- Finally, click the Convert button.
After discussing all the methods, let us know the whole article in a few words.
Conclusion
Many users don’t know how to transfer data from Office 365 to Gmail. Therefore, in the blog, we provided the two methods to migrate Office 365 email to Gmail. The first method uses manual steps and the second method uses a professional way using Office 365 Backup Tool. However, the manual methods are not safe and have some limitations. Thus, we suggest you use the automated method for secure Office 365 to Gmail migration.
